Section 36 in The Indian Institutes of Information Technology (Publicprivate Partnership) Act, 2017

Title: Annual report of Director

Description: (1) There shall be attached to every statement of accounts laid before the Board of each Institute, a report by its Director, with respect toβ€” (a) the state of affairs of such Institute; (b) the amount, if any, which it proposes to carry forward to any surplus reserves in its balance sheet; (c) the extent to which understatement or overstatement of any surplus of income over expenditure or any shortfall of expenditure over income has been indicated in the auditor's report and the reasons for such understatement or overstatement; (d) the productivity of research projects undertaken by the Institute measured in accordance with such norms as may be specified by any statutory regulatory authority; (e) appointments of the officers and teachers of the Institute; (f) benchmark and internal standards set by the Institute, including the nature of innovations in teaching, research and application of knowledge. (2) The Director shall also be bound to give the complete information and explanation in its report on every reservation, qualification or adverse remark contained in the auditors' report.

Title: Annual report of each Institute

Description: (1) The annual report of each Institute shall be prepared under the direction of the Board, which shall include, among other matters, the steps taken by the Institute towards the fulfilment of its objects and an outcome based assessment of the research being undertaken in such Institute, and be submitted to the Board on or before such date as may be specified and the Board shall consider the report in its annual meeting. (2) The annual report as approved by the Board shall be published and placed on the website of the Institute. (3) The Board shall prepare and release for every year a report, in English and in Hindi, the working of the Institute in the previous year on or before the expiry of nine months from the close of financial year, and a copy of the same, together with an audited statement of accounts showing the income and expenditure for the previous year shall be submitted to the Central Government and the concerned State Government within that stipulated time, and the same may be caused to be laid before each House of Parliament and the concerned State Legislature.

Title: Co-ordination Forum

Description: (1) In order that there may be better co-ordination among the Institutes, the Central Government may, by notification in the Official Gazette, establish, with effect from such date as may be specified in the notification, a central body to be called the Co-ordination Forum for all the Institutes specified in column (5) of the Schedule. (2) The Co-ordination Forum shall consist of the following members, namely:β€” (i) the Minister in-charge of the Ministry or Department of the Central Government having administrative control of technical education, ex officio, as Chairperson; (ii) Secretary to the Government of India, in-charge of the Department of the Central Government having administrative control of technical education, ex officio; (iii) four Secretaries in-charge of department looking after Indian Institutes of Information Technology of State Governments in which the Institutes are located, to be nominated by the Chairperson of the Co-ordination Forum, by rotation for two years, ex officio; (iv) four Chairpersons of the Institutes, to be nominated by the Chairperson of the Co-ordination Forum, by rotation for two years; (v) the Directors of each of the Institutes, ex officio; (vi) four industry partners, to be nominated by the Chairperson of the Co-ordination Forum, not more than one from any Institute, by rotation every two years; (vii) three persons of eminence, of which at least one shall be a woman, in academia, industry or public service, to be nominated by the Co-ordination Forum; and (viii) one representative of All India Council of Technical Education: Provided that while nominating under clauses (iii), (iv) and (vi), care shall be taken to ensure representation of as many Institutes as possible by selecting Secretaries of State Governments, Chairpersons of the Institutes, and representatives of industry partners from the Board of different Institutes to the extent possible. (3) An officer of the Department of Higher Education, Government of India, not below the rank of Joint Secretary, concerned with technical education, ex officio, to act as the Member-Secretary of the Co-ordination Forum. (4) The Co-ordination Forum may, at its discretion, constitute a Standing Committee of the Indian Institute of Information Technology Co-ordination Forum (Public-private Partnership) to assist the Co-ordination Forum in discharge of its duties and responsibilities. (5) The expenditure on the Co-ordination Forum shall be met by the resources pooled by all the Institutes governed by this Act.

Title: Term of office and allowances payable to members of Co-ordination Forum

Description: (1) The term of office of a member referred to in clause (viii) of sub-section (2) of section 38 shall be three years from the date of nomination. (2) The term of office of an ex officio member shall continue so long as the member holds the office by virtue of which he is a member. (3) While nominating members to the Co-ordination Forum under clauses (iii), (iv) and (vi) of sub-section (2) of section 38, the Chairperson of the Co-ordination Forum shall, to the extent possible, ensure maximum possible representation from each Institute. (4) The members of the Co-ordination Forum shall be entitled to travelling and such other allowances, as may be prescribed, for attending meetings of the Co-ordination Forum or its Committees thereof.

Title: Functions and duties of Co-ordination Forum

Description: (1) The Co-ordination Forum shall facilitate the sharing of experience, ideas and concerns with a view to enhancing the performance of all the Institutes. (2) Without prejudice to the provisions of sub-section (1), the Co-ordination Forum shall perform the following functions, namely:β€” (a) advise the Central Government to include a new institution or exclude an existing institution from the Schedule; (b) deliberate on such matters of common interest to Institutes as may be referred to it by any Institute; (c) promote necessary co-ordination and co-operation in the working of the Institutes; (d) recommend to the Central Government, the institution of scholarships including for research and for the benefit of students belonging to the Scheduled Castes, the Scheduled Tribes and other socially and educationally backward classes of citizens; and (e) perform such other functions as may be referred to it by the Central Government or any State Government: Provided that nothing in this section shall derogate the powers and functions vested by law in the Board or Senate or other authorities of each Institute. (3) The Chairperson of the Co-ordination Forum shall ordinarily preside at the meetings of the Co-ordination Forum and in the absence, the Secretary to the Government of India, in-charge of the Department of the Central Government having administrative control of technical education, shall preside at the meeting. (4) The Co-ordination Forum shall meet at least once in every year, or as and when deemed necessary by the Chairperson of the Co-ordination Forum, and follow such procedure in its meetings, as may be prescribed.

CHAPTER 4 ACCOUNTS AND AUDIT